Requisition ID: 3913

Administration Assistant (Accounts Payable) (Part-time)

The Hong Kong Jockey Club

Founded in 1884, The Hong Kong Jockey Club (“the Club”) is a world-class racing club that acts continuously for the betterment of our society. The Club has a unique integrated business model, comprising racing and racecourse entertainment, a membership club, responsible sports wagering and lottery, and charities and community contribution. Through this model, the Club generates economic and social value for the community and supports the HKSAR Government in combatting illegal gambling.

The Division

The Finance Division is a key business partner, balancing oversight with support. With uncompromising integrity at its core, the division works proactively and collaboratively to deliver insights, enable solutions, and drive financial stewardship, contributing to the Club’s sustainable growth, operational excellence, and long-term success.

The Department

The job holder shall be responsible for providing administrative support across various departments, ensuring the smooth and efficient operation of the administrative office. This includes coordinating communication, managing logistics, and delivering professional secretarial assistance in accordance with the Club's policies and standards. The job holder also involves supporting a range of projects and compliance functions, while also engaging with stakeholders through various programmes and events.

The Job

Perform clerical duties such as typing, filing, copying, emailing, and responding to telephone calls and messages.
Set up and maintain an efficient filing system for both physical and electronic records, ensuring timely updates and accessibility.
Handle and prioritize all incoming and outgoing correspondence, including emails, letters, and memos, ensuring prompt and courteous responses.
Coordinate and arrange meetings, including preparing agendas and taking minutes.
Assist with procurement processes, including maintaining records related to invoices, contracts, and purchasing documentation.
Provide logistical support for events and projects, including scheduling and coordinating travel arrangements.
Maintain collaborative relationships across departments to facilitate smooth operations.
Undertake other duties as assigned by Manager.

About You

Tertiary education or higher diploma in a relevant field such as Business Administration or a related discipline.
Minimum 2-5 years of relevant experience in admin support or a similar role, preferably within sizable organizations.

Apply Now!

We offer competitive salary and benefits packages, dynamic working environment and development opportunities.
Add horsepower to your career today. Click the “Apply Now” button to create an account and submit your application.

Equal Opportunity and Inclusive Hiring

We are an equal opportunity employer and strive to create an inclusive workplace for all. Applicants from diverse backgrounds are welcomed to apply. If you have any special needs or require accommodations during the interview process, please e-mail us via careers@hkjc.org.hk.

Personal data provided by job applicants will be used strictly in accordance with the Club's notice to employees and job applicants relating to the Personal Data (Privacy) Ordinance. A copy of which will be provided immediately upon request.