Administration Manager, Retail & Marketing (1-year temp)

The Hong Kong Jockey Club

Founded in 1884, The Hong Kong Jockey Club (“the Club”) is a world-class racing club that acts continuously for the betterment of our society. The Club has a unique integrated business model, comprising racing and racecourse entertainment, a membership club, responsible sports wagering and lottery, and charities and community contribution. Through this model, the Club generates economic and social value for the community and supports the HKSAR Government in combatting illegal gambling.

The Division

The Special Project Department leads the integrated Conghua Racecourse (CRC) business strategy, consolidating cross-functional workstreams to build a cohesive, integrated and sustainable business model, enabling CRC to become the foundation of the Club’s long-term development in the Greater Bay Area.

Job Scope

The role of Administration Manger supporting a newly set up retail brand in China, particularly in the division of retail and marketing strategy, encompasses a range of responsibilities including process implementation, logistics coordination, budget logging, cross-department coordination and documentation management.

The Job

• Provide professional administrative and secretarial support to handle meeting arrangements, logistical setup for workshops, team-related administrative matters, document management, and follow-up on tasks and actions.
• Prioritize and arrange internal and external meetings and appointments, conference calls, travel schedules and bookings for the Advisor, Retail Marketing Strategy, and the Deputy Executive Manager, Special Programme, Integrated Implementation Office. Manage the diary effectively to support them in achieving optimum time arrangements.
• Handle all incoming and outgoing correspondence (emails, letters, etc.). Make preliminary assessments of the importance of correspondence and forward the items to the appropriate direct report(s) if necessary. Help draft replies when required.
• Provide support in preparing different types of documents, such as reports, meeting papers, agendas, meeting minutes, and presentations.
• Set up and maintain a good filing system, product library, product requisition forms, management approvals for project documents, and support timely document retrieval as required.
• Provide support in various management approval processes (e.g., expense claims, leave applications, etc.) assigned by management.
• Handle and respond to inquiries and requests from internal departments, including Finance, Audit, Procurement, Compliance, and IT.
• Act as a communication channel between the teams and other internal and external stakeholders. Maintain collaborative relationships across different departments to stay updated on operational issues.
• Keep track of the Club’s rules and policies to ensure the Advisor, Retail Marketing Strategy, and the Deputy Executive Manager, Special Programme, Integrated Implementation Office comply with updated policies.
• Log and file all approval documents, forms, and worksheets for tracking purposes.
• Perform ad-hoc tasks, including team administration activities, as assigned by management.

About You

• Minimum 10 years of relevant working experience in operation, administration or secretariat support.
• Bachelor’s degree in Business Administration or related disciplines.
• Experience in assisting senior management levels in sizable organization is preferable.
• Proactive and able to work effectively under pressure coping with changing priorities/requirements.
• Prior experience in supporting project management office in running sizable projects is preferred.
• Excellent verbal and written communications skills in both English and Chinese. Working knowledge of Putonghua is an added advantage.
• Proficiency in Cantonese, Mandarin, English
• Proficiency in Microsoft Tools: (MS Office - Excel, Word, PowerPoint, Outlook, Teams etc.
• Highly skilled administrator with proficiency in Microsoft office applications, especially Excel, PowerPoint and Word as well as online meeting platforms.

Apply Now!

We offer competitive salary and benefits packages, dynamic working environment and development opportunities

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Equal Opportunity and Inclusive Hiring

We are an equal opportunity employer and strive to create an inclusive workplace for all. Applicants from diverse backgrounds are welcomed to apply. If you have any special needs or require accommodations during the interview process, please e-mail us via careers@hkjc.org.hk. 

Personal data provided by job applicants will be used strictly in accordance with the Club's notice to employees and job applicants relating to the Personal Data (Privacy) Ordinance. A copy of which will be provided immediately upon request.