Administration Officer

Job Summary

The job holder shall be responsible for providing administrative support across various departments, ensuring the smooth and efficient operation of the administrative office. This includes coordinating communication, managing logistics, and delivering professional secretarial assistance in accordance with the Club's policies and standards. The job holder also involves supporting a range of projects and compliance functions, while also engaging with stakeholders through various programmes and events.

The Job

You will:

• Perform clerical duties such as typing, filing, copying, emailing, and responding to telephone calls and messages
• Set up and maintain an efficient filing system for both physical and electronic records, ensuring timely updates and accessibility
• Handle and prioritize all incoming and outgoing correspondence, including emails, letters, and memos, ensuring prompt and courteous responses
• Coordinate and arrange meetings, including preparing agendas and taking minutes
• Assist with procurement processes, including maintaining records related to invoices, contracts, and purchasing documentation
• Provide logistical support for events and projects, including scheduling and coordinating travel arrangements
• Maintain collaborative relationships across departments to facilitate smooth operations
• Undertake other duties as assigned by Manager

About You

You should have:

• Tertiary education or higher diploma in a relevant field such as Business Administration or a related discipline
• Minimum of 2 to 5 years of relevant experience in administrative support or a similar role, preferably within sizable organizations

Terms of Employment

The level of appointment will be commensurate with qualifications and experience.

How to Apply

Please submit your resume with expected salary by clicking the Apply Now button.

We are an equal opportunity employer. Personal data provided by job applicants will be used strictly in accordance with the Club's notice to employees and prospective employees relating to the Personal Data (Privacy) Ordinance. A copy of which will be provided immediately upon request.