Assistant Administration Manager

Job Summary

The job holder will report to Manager, Transformation and provide comprehensive administrative support to the division. This role plays a vital part in contributing to the efficient and effective operations of the division.

The Job

You will:

• Provide administrative support to the division including but not limited to meeting arrangement, equipment/ facilities arrangement, travel logistics, expenses claims etc.
• Coordinate and arrange internal and external meetings, including preparing agendas, taking minutes and tracking the status of action items.
• Handle and prioritize all incoming and outgoing correspondence, including emails, letters, and memos, ensuring prompt and courteous responses.
• Compile and prepare various documents, including reports, meeting papers, and presentations.
• Assist with procurement processes, including maintaining records related to invoices, contracts, and purchasing documentation.
• Provide logistical support for events and projects, including scheduling and coordinating travel arrangements.
• Maintain collaborative relationships across departments to facilitate smooth operations.
• Undertake other duties as assigned by Manager.

About You

You should have:

• Higher diploma in Business Administration, Secretarial Studies or a related discipline
• At least 5 years of experience in administrative support or similar role
• High integrity in maintaining strict confidentiality when dealing with sensitive information and matters
• Good ability to prioritize, multi-task and work flexibly and independently with high level of accuracy
• Detail-minded, well organized, good team player and the ability to work under pressure
• Good interpersonal and communication skills
• Proficiency in MS Office applications
• Good command of written and spoken English and Cantonese 

Terms of Employment

The level of appointment will be commensurate with qualification and experience.

How to Apply

Please submit your resume with expected salary by clicking the Apply Now button.

We are an equal opportunity employer. Personal data provided by job applicants will be used strictly in accordance with the Club's notice to employees and prospective employees relating to the Personal Data (Privacy) Ordinance. A copy of which will be provided immediately upon request.