Assistant Company Secretarial Administration Manager

The Hong Kong Jockey Club

Founded in 1884, The Hong Kong Jockey Club (“the Club”) is a world-class racing club that acts continuously for the betterment of our society. The Club has a unique integrated business model, comprising racing and racecourse entertainment, a membership club, responsible sports wagering and lottery, and charities and community contribution. Through this model, the Club generates economic and social value for the community and supports the HKSAR Government in combatting illegal gambling.

The Division

The Legal & Compliance (L&C) Division supports a full range of legal support and services on legal issues relating to business and operations of the Club. Within the division, the Corporate Secretariat Department is the focal point linking the management of the Club and the Board of Stewards. 

The Department

The Corporate Secretariat Department serves as the central liaison between the Board of Stewards, Board of Management, and all business units of the Club. It oversees the activities of the Board and its sub-committees, as well as group companies, while managing corporate secretarial, governance, and compliance matters. The role requires expertise in board meeting management, high-level liaison work, and event coordination, including off-site meetings and bookings. As the primary contact point for administrative tasks, the job holder must demonstrate strong organizational skills, attention to detail, and the ability to collaborate effectively with colleagues, showing empathy and respect. This position calls for a proactive professional who can take instructions, learn quickly, and operate independently with minimal supervision.

The Job

• Liaise with and provide secretarial support to Stewards, Club senior management, Business Units, and Voting Members to ensure appropriate information is disseminated, enabling relevant parties to execute their duties effectively and facilitating an efficient approval process.
• Implement processes to promote, sustain, and uphold good corporate governance, including being innovative in developing solutions and eliminating outdated or ineffective practices.
• Manage and organize events, off-site meetings, bookings, and related logistics, acting as the primary contact point for all administrative matters.
• Coordinate and maintain effective liaison work across internal and external stakeholders to ensure smooth execution of activities.
• Work collaboratively as part of a team, providing support to colleagues while demonstrating empathy and respect for others’ knowledge and experience.

About You

• Minimum 5–10 years of relevant experience in company secretarial or executive assistant functions.
• Highly proactive, independent, mature, meticulous, self-motivated, and flexible, with the ability to work under pressure and meet tight schedules.
• Capable of taking instructions, learning quickly, and then operating with minimal supervision.
• Excellent communication and interpersonal skills, with strong verbal and written proficiency in both Chinese and English; Mandarin is a plus.

Apply Now!

We offer competitive salary and benefits packages, dynamic working environment and development opportunities.
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Equal Opportunity and Inclusive Hiring

We are an equal opportunity employer and strive to create an inclusive workplace for all. Applicants from diverse backgrounds are welcomed to apply. If you have any special needs or require accommodations during the interview process, please e-mail us via careers@hkjc.org.hk. 

Personal data provided by job applicants will be used strictly in accordance with the Club's notice to employees and job applicants relating to the Personal Data (Privacy) Ordinance. A copy of which will be provided immediately upon request.