Assistant Company Secretary

The Hong Kong Jockey Club

Founded in 1884, The Hong Kong Jockey Club (“the Club”) is a world-class racing club that acts continuously for the betterment of our society. The Club has a unique integrated business model, comprising racing and racecourse entertainment, a membership club, responsible sports wagering and lottery, and charities and community contribution. Through this model, the Club generates economic and social value for the community and supports the HKSAR Government in combatting illegal gambling.

The Division

The Legal & Compliance (L&C) Division supports a full range of legal support and services on legal issues relating to business and operations of the Club. Within the division, the Corporate Secretariat Department is the focal point linking the management of the Club and the Board of Stewards. 

The Department

The Corporate Secretariat Department is the focal point between the Board of Stewards, Board of Management and all business units of the Club. It manages the activities of the Board and relevant committees and group companies, as well as managing corporate secretarial and related compliance matters. The job holder manages all company secretarial duties for local and international companies, including organizing meetings, preparing documents, and ensuring compliance. The job holder will draft board materials, support team reviews, and liaise with senior management. The job holder must research regulations, promote good governance, and innovate processes. The job holder should have expertise in company law across different jurisdictions, maintain compliance, and collaborate effectively with colleagues, showing empathy and respect.

The Job

• Handle full spectrum of company secretarial matters for all local and overseas group companies (including PRC companies), including but not limited to organising boards, committees and shareholders' meetings, uploading meeting packs to Convene system, preparing minutes/resolutions, statutory returns and filings, and maintaining proper records of corporate documents.
• Drafting of Board papers, resolutions, emails, letters etc and provide assistance to review team members' work.
• Liaison with and provide secretarial support to Stewards, Club senior management, Business Units and Voting Members to ensure appropriate information is disseminated to them, enable the relevant parties to execute their duties effectively and facilitate efficient approval process.
• To assist in research, implementation of the relevant statutes and regulatory requirements, and the development of internal practice guidelines.
• Implement process to promote, sustain and uphold good corporate governance, including being innovative to develop solutions and eliminate old-fashioned and ineffective practices.
• Knowledgeable in all aspects of company secretarial practice under the Hong Kong Companies Ordinance and company laws in overseas jurisdictions, including PRC company laws, and ensure compliance with all internal policies and external regulatory requirements.
• Able to work as a team and provide support to colleagues. Shows empathy and respect to others' knowledge and /or experience and listens to their concerns/issues.

About You

• A university degree in related disciplines with HKCGI membership preferred
• Minimum 3 years' relevant experience in company secretarial functions acquired from large conglomerates
• Proactive, independent, mature, meticulous, self-motivated, flexible and able to work under pressure and meet tight schedules
• Excellent communication and interpersonal skills
• Excellent verbal and written communication skills both in Chinese and English, proficiency in Mandarin is a plus

Apply Now!

We offer competitive salary and benefits packages, dynamic working environment and development opportunities.
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Equal Opportunity and Inclusive Hiring

We are an equal opportunity employer and strive to create an inclusive workplace for all. Applicants from diverse backgrounds are welcomed to apply. If you have any special needs or require accommodations during the interview process, please e-mail us via careers@hkjc.org.hk. 

Personal data provided by job applicants will be used strictly in accordance with the Club's notice to employees and job applicants relating to the Personal Data (Privacy) Ordinance. A copy of which will be provided immediately upon request.