Assistant Manager, Conference Programme (Charities) - 9 Month's Contract

The Hong Kong Jockey Club

Founded in 1884, The Hong Kong Jockey Club (“the Club”) is a world-class racing club that acts continuously for the betterment of our society. The Club has a unique integrated business model, comprising racing and racecourse entertainment, a membership club, responsible sports wagering and lottery, and charities and community contribution. Through this model, the Club generates economic and social value for the community and supports the HKSAR Government in combatting illegal gambling.

The Division

The Charities and Community (C&C) Division manages strategic planning, grant donations, impactful project initiation, community engagement, and the day-to-day operations of the HKJC Charities Trust. C&C works with the Government, NGOs, and community partners to proactively identify root causes of social issues and address them through innovative approaches and cross-sectoral collaboration.

The Department

The team will contribute to the successful delivery of PBC 2026, our flagship international philanthropy conference bringing together global thought leaders, practitioners, and changemakers to advance urban philanthropy and social innovation, by supporting speaker engagement programme content curation, and hospitality logistics.

The Job

• Research and identify diverse international speakers and assist in developing programme content aligned with conference themes
• Manage speaker engagement throughout the conference lifecycle, including outreach, invitations, and serving as primary liaison for high-profile international participants
• Coordinate travel and logistics for international and Mainland Chinese speakers, including flights/trains, accommodation, ground transportation, visa applications, and itineraryMaintain and update internal databases and tracking systems related to speakers, programme schedules, budgets, travel, and vendor contracts
• Assist in hospitality arrangements for VIPs including side programmes, welcome receptions, and cultural activities
• Support the PBC Fellowship Programme which aims to engage young social innovators
• Prepare high-quality bilingual materials with adherence to style guides, including briefing notes, speaker profiles, correspondence, and management reports
• Support development of marketing content for the conference website, mobile app, social media, and programme booklet
• Collaborate closely with internal teams, external vendors, and consultants to ensure seamless event execution and alignment with organisational objectives
• Provide on-site support during the conference including speaker hospitality, session coordination, and troubleshooting

About You

• A Bachelor's degree or equivalent
• Minimum of 3+ years of experience in event management, marketing and communications, or related fields
• Detail-oriented, and able to manage multiple tasks efficiently
• Excellent bilingual communication skills (English and Chinese)
• Strong organisational and interpersonal skills, comfortable engaging with diverse stakeholders
• Ability to work independently and within a team in a fast-paced, multicultural environment
• Passionate about philanthropy and international events

Apply Now!

We offer competitive salary and benefits packages, dynamic working environment and development opportunities.

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Equal Opportunity and Inclusive Hiring

We are an equal opportunity employer and strive to create an inclusive workplace for all. Applicants from diverse backgrounds are welcomed to apply. If you have any special needs or require accommodations during the interview process, please e-mail us via careers@hkjc.org.hk. 

Personal data provided by job applicants will be used strictly in accordance with the Club's notice to employees and job applicants relating to the Personal Data (Privacy) Ordinance. A copy of which will be provided immediately upon request.