Assistant Manager, Conference Programme (Charities)

Job Summary

The Hong Kong Jockey Club Charities Trust is organising PBC 2026, our flagship international philanthropy conference bringing together global thought leaders, practitioners, and changemakers to advance urban philanthropy and social innovation.

We are seeking enthusiastic and detail-oriented conference coordinator(s) to contribute to the successful delivery of this large-scale event, by supporting speaker engagement, programme content curation, and hospitality logistics.

This is an excellent opportunity for early-career professionals eager to gain hands-on experience in international event management, stakeholder engagement, and programme coordination.

The Job

You will:

• Research and identify diverse international speakers and assist in developing programme content aligned with conference themes
• Manage speaker engagement throughout the conference lifecycle, including outreach, invitations, and serving as primary liaison for high-profile international participants
• Coordinate travel and logistics for international and Mainland Chinese speakers, including flights/trains, accommodation, ground transportation, visa applications, and itineraryMaintain and update internal databases and tracking systems related to speakers, programme schedules, budgets, travel, and vendor contracts
• Assist in hospitality arrangements for VIPs including side programmes, welcome receptions, and cultural activities
• Support the PBC Fellowship Programme which aims to engage young social innovators
• Prepare high-quality bilingual materials with adherence to style guides, including briefing notes, speaker profiles, correspondence, and management reports
• Support development of marketing content for the conference website, mobile app, social media, and programme booklet
• Collaborate closely with internal teams, external vendors, and consultants to ensure seamless event execution and alignment with organisational objectives
• Provide on-site support during the conference including speaker hospitality, session coordination, and troubleshooting

About You

You should have:

• A Bachelor's degree or equivalent
• Minimum of 3+ years of experience in event management, marketing and communications, or related fields
• Detail-oriented, and able to manage multiple tasks efficiently
• Excellent bilingual communication skills (English and Chinese)
• Strong organisational and interpersonal skills, comfortable engaging with diverse stakeholders
• Ability to work independently and within a team in a fast-paced, multicultural environment
• Passionate about philanthropy and international events

Terms of Employment

The level of appointment will be commensurate with qualification and experience.

How to Apply

Please send your resume, complete with expected salary and job reference by clicking the Apply button.

We are an equal opportunity employer. Personal data provided by job applicants will be used strictly in accordance with the Club's notice to employees and prospective employees relating to the Personal Data (Privacy) Ordinance. A copy of which will be provided immediately upon request.