Marketing Administration Officer (1-year renewable contract)

Job Summary

The job holder reports directly to Executive Manager, Racecourse Marketing and Entertainment and is required to provide administration support to the Racecourse Marketing and Entertainment.

Major Tasks

• Provide administrative support including preparing correspondence, handling business claims, travel arrangement and incoming mails, as well as calendar and meeting management
• Coordinate and support project related meetings, including presentation materials, agenda and minutes, as well as filing and maintenance of records
• Assist in preparing materials for marketing campaigns
• Manage procurement logistics and coordinate with service providers and suppliers
• Liaise and maintain communications with different departments to ensure smooth business operations
• Prepare regular reports as needed
• Perform office administrative tasks and assist in ad hoc assignments
• Undertake any other tasks as assigned by the supervisor

Education

Tertiary education or higher diploma in a relevant field such as Business Administration or a related discipline

Experience

• 5 years’ experience in administrative and project management relevant experiences in supporting senior management from sizable organizations
• Experience in marketing would be a plus
• Proficiency in MS Excel, Word and PowerPoint
• Good presentation and project management skills
• Fluency in both written and spoken English and Chinese with the ability to clearly communicate with key stakeholders
• Able to effectively communicate with a wide-ranging team;
• Excellent organization, communication and time management skills and the ability to multi-task and priorities work; and
• Has integrity and is trustworthy, dependable and responsible in the workplace.
• Able to engage with wide range of stakeholders;
• Managing multiple projects and work streams and holding individuals accountable to deadlines and milestones; and
• Able to resolve problems and identify ways of improvement to facilitate the operation of the team.

Terms of Employment

The level of appointment will be commensurate with qualification and experience.

Closing Date

Only shortlisted candidates will be notified.

We are an equal opportunity employer. Personal data provided by job applicants will be used strictly in accordance with the Club's notice to employees and prospective employees relating to the Personal Data (Privacy) Ordinance. A copy of which will be provided immediately upon request.