Requisition ID: 3542

Secretary (Finance)

The Hong Kong Jockey Club

Founded in 1884, The Hong Kong Jockey Club (“the Club”) is a world-class racing club that acts continuously for the betterment of our society. The Club has a unique integrated business model, comprising racing and racecourse entertainment, a membership club, responsible sports wagering and lottery, and charities and community contribution. Through this model, the Club generates economic and social value for the community and supports the HKSAR Government in combatting illegal gambling.

The Division

The Charities and Community (C&C) Division manages strategic planning, grant donations, impactful project initiation, community engagement, and the day-to-day operations of the HKJC Charities Trust. C&C works with the Government, NGOs, and community partners to proactively identify root causes of social issues and address them through innovative approaches and cross-sectoral collaboration.

The Department

The job holder is responsible for providing essential coordination and administrative support to senior management across various departments, facilitating operational efficiency and effectiveness. Key responsibilities include managing schedules, organizing meetings, handling correspondence, and maintaining accurate records. The job holder should possess a relevant degree and experience in administrative support, along with strong organizational skills and proficiency in office software. Excellent communication and collaboration abilities are essential for this position. The job holder plays a critical role in maintaining high standards of operational excellence, offering an opportunity to make a meaningful impact within a dynamic and collaborative environment.

The Job

Provide administrative and secretarial support to department heads and teams.
Prioritize and arrange internal and external meetings, travel schedules, and bookings for executives.
Handle incoming and outgoing correspondence, assessing its importance and forwarding as necessary.
Compile and prepare various documents, including reports, meeting papers, agendas, and presentations.
Assist in preparing and monitoring departmental budgets and expenses.
Organize meetings, conferences, and workshops, and prepare agendas and minutes.

About You

Degree holder or tertiary education in Business Administration, Secretarial Studies, or related disciplines preferred.
A minimum of 5 to 8 years of relevant work experience in operations, administration, or secretarial support, preferably in sizable organizations.

Apply Now!

We offer competitive salary and benefits packages, dynamic working environment and development opportunities.

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Equal Opportunity and Inclusive Hiring

We are an equal opportunity employer and strive to create an inclusive workplace for all. Applicants from diverse backgrounds are welcomed to apply. If you have any special needs or require accommodations during the interview process, please e-mail us via careers@hkjc.org.hk.

Personal data provided by job applicants will be used strictly in accordance with the Club's notice to employees and job applicants relating to the Personal Data (Privacy) Ordinance. A copy of which will be provided immediately upon request.