Senior Administrative Office

The Department

The Club has setup of a new Strategic Project for the integrated Conghua Racecourse (‘CRC’) business which involves consolidating various business and functional workstreams to enable a cohesive and sustainable strategy for the integrated CRC business model, and establish business requirements and timeline. 

The Job

You will

• Provide professional administrative and secretarial support to handle meeting arrangements, logistical set up for workshops, team related administrative matters, document management, follow up on tasks and actions.
• Take minutes and be able to write clear, concise and accurate minutes of meetings with a fast turnaround.
• Prioritize and arrange internal and external meetings and appointments, conference calls, travel schedules, and bookings for Director of Strategic Business Transformation Programme (CRC) and other Executive Managers in SP30 / CRC. Manage diary effectively to support them in achieving optimum time management.
• Handle all incoming and outgoing correspondence (emails, letters, etc.).  Make preliminary assessments of the importance of the correspondence and forward the correspondence to the appropriate direct report(s) if necessary. Help draft replies when required.
• Support the team in preparing different types of documents, such as reports, meeting papers, agendas, meeting minutes, and presentations on PowerPoint slides, Excel spreadsheets or Word document etc. as required.
• Set up and maintain a good filing system for project documents and support timely document retrievals as and when required.
• Provide support in the various management approval processes (e.g. expense claims, leave applications, etc.) as assigned by management.
• Handle and respond to inquiries and requests from internal departments, including finance, audit, procurement, compliance, and IT, in related matters.
• Act as a communication channel between the teams and other internal and external stakeholders. Maintain collaborative relationships across different departments to keep updated on operations issues.
• Keep watching the Club’s rules and policies to ensure Director of Strategic Business Transformation Programme (CRC) and other Executive Managers in SP30 / CRC complies with the updated policies.
• Provide support to project or BAU operations as required. Perform ad-hoc tasks including team administration activities as assigned by management.

About You

You should have

• A bachelor degree in any Business disciplines, or other related disciplines.
• Minimum 8 years of relevant working experience in operations, administration, or secretarial support
• Experience in assisting senior management levels in a sizable organization is preferable
• Proactive and able to work effectively under pressure coping with changing priorities / requirements
• Prior experience in supporting Project Management Office in running sizable projects is preferred
• Excellent verbal and written communication skills in both English and Chinese. Working knowledge of Putonghua is an added advantage
• Proficient in using Microsoft tools (Word, Excel, PowerPoint, Outlook, Teams etc.)

Terms of Employment

How to Apply

Please send your resume, complete with expected salary and job reference by clicking the Apply Now.

We are an equal opportunity employer. Personal data provided by job applicants will be used strictly in accordance with the Club's notice to employees and prospective employees relating to the Personal Data (Privacy) Ordinance. A copy of which will be provided immediately upon request.