Administrative Officer (Membership Facilities Management)

The Department

Our Catering Department manages one of the largest and most diverse catering operations in Hong Kong. We provide a wide range of catering, sports and recreation facilities for Members and their guests in three Clubhouses. In addition, both Happy Valley and Sha Tin Racecourses have numerous catering facilities used by Members, non-members and corporate organizations for a variety of functions.

Major Tasks

You will:

• Administrative Support:

  • Answer and direct phone calls, take messages, and handle inquiries.

  • Draft, format, and proofread emails, letters, reports, and memos.

  • Maintain and update filing systems (both digital and physical).

  • Assist in data entry, record-keeping, and database management.

• Scheduling & Coordination:

  • Manage calendars for supervisors or team members.

  • Schedule and confirm meetings, appointments, and travel arrangements.

  • Prepare meeting agendas, take minutes, and distribute follow-up notes.

• Office Management:

  • Order and maintain office supplies.

  • Handle incoming and outgoing mail/couriers.

  • Assist in organizing office events or meetings.

• Communication & Customer Service:

  • Greet visitors and direct them appropriately.

  • Serve as a liaison between staff, clients, and vendors.

  • Provide general support to employees and managers as needed.

• Document Handling:

  • Scan, photocopy, and file documents.

  • Assist in preparing presentations or reports.

  • Ensure confidentiality of sensitive information.

• Perform any other related duties as and when assigned by supervisor.

About You

You should have:

• Proficient in MS office with a strong emphasis on Excel and Power Point skills

• Good written and spoken English

• Familiarity with filing and scheduling tools

• Higher Diploma / Diploma in office administration or a related discipline

• A minimum of 2 years’ experience in administrative or secretarial role

Terms of Employment

The level of appointment will be commensurate with qualification and experience.

How to Apply

If you are interested to apply for this position, please send your resume and expected salary to: recruit7@hkjc.org.hk
For any enquiry, you may contact HR department via WhatsApp: 97347509

如有興趣申請此職位，請將您的履歷和期望薪酬發送電郵致 recruit7@hkjc.org.hk

如有任何查詢，請WhatsApp: 97347509聯絡人力資源部

We are an equal opportunity employer. Personal data provided by job applicants will be used strictly in accordance with the Club's notice to employees and prospective employees relating to the Personal Data (Privacy) Ordinance. A copy of which will be provided immediately upon request.