Senior Manager/ Manager, Special Project (Project Management Office)

About the Job

You Will: 

Project Management

• Assist the Executive Manager, Mainland Veterinary Engagement to lead the overall project from planning to implementation.
• Oversee the daily project planning, management, administration and execution activities in relation to the Veterinary Clinical Training Centre (VCTC), including managing and monitoring project timelines and budgets, ensuring milestones and objectives are met in a timely manner.
• Act as the point of contact to coordinate cross-functionally and contribute to day-to-day activities of various workstreams to develop the Veterinary Clinical Training Centre, including but not limited to partnership coordination, operational planning, property development, regulatory compliance, stakeholder engagement, curriculum and accreditation, etc.

• Identify and address project risks and challenges to ensure operational readiness of the Veterinary Clinical Training Centre.

Stakeholder Coordination

• Act as the point of contact to liaise, communicate and maintain relationships with relevant internal departments, external stakeholders, potential partners and sponsors to support the development of the Veterinary Clinical Training Centre.
• Assist the Executive Manager and other stakeholders to collaborate with government agencies, veterinary associations, and academic institutions to align with the project mission.
• Compile/ draft documents for management, strategic decision-making and stakeholder engagement, such as management reports, committee papers, presentation materials, etc., to report on project progress, and to provide insights and recommendations for continuous improvement.

Financial & Administrative Oversight

• Assist in project financial projections, budget planning, financial tracking, and cost control for the Veterinary Clinical Training Centre's development.
• Execute procurement, vendor management, and resource allocation activities.
• Maintain accurate records of operational expenses and performance metrics.

Quality Control & Compliance

• Liaise with relevant workstreams on relevant regulatory compliance to ensure operational readiness of the Veterinary Clinical Training Centre.
• Develop policies and procedures to maintain progress towards Veterinary Clinical Training Centre operationalisation.
• Implement risk management strategies to address any operational, legal, or compliance-related concerns.

Others

• Undertaking any other duties as assigned by the Executive Manager.

About You

You should have:

• Bachelor’s or Master’s degree in Project Management, Business Administration, or a related field.
• Minimum 8-10 years of experience in project management and/or project coordination.
• Proven track record of successfully managing complex projects from conception through execution.
• Strong leadership and team management skills, with experience in supervising/ coordinating multidisciplinary teams.
• Excellent project management abilities, including planning, execution, and reporting.
• Proficiency in financial planning, resource management, and operational strategy development.
• Strong analytical, presentation, and communication skills;
• Strong communication and stakeholder engagement, and organisational skills.
• Proficiency in project management software and tools.
• Proficient in both spoken and written English & Chinese (Mandarin); and
• Proficient in MS Word, Excel, PowerPoint.