Manager, Committee Support

The job

You will:

• Plan, organize and manage committee meetings/governance boards within the IT division, coordinating with committee/board members to ensure smooth running, agenda preparation, and communication of meeting dates and venues

• Draft and update meeting agendas, minutes, action logs, and progress reports, ensuring timely communication with workstream responsible parties and tracking milestones in a timely manner

• Draft IT-related committee and management papers with high-quality written English, adhering to the Club’s guidelines, along with tailoring the writing style to suit different audiences, while effectively managing multiple papers simultaneously

• Protect the Club’s interest, handle confidential information, demonstrate integrity, comply with policies, understand governance framework, and contribute to a diverse culture

• Demonstrate professionalism, understanding and adherence to guidelines, supporting cross-team efforts and promoting collaborative behaviours

About you

You should have:

• A Bachelor's degree in Arts (major in English), Business Administration, Communication, Journalism, Law or Information Technology or related disciplines

• Minimum 8 years of related working experience in a company secretarial role within a sizeable organization

• Proven track record in handling committee meetings/governance boards with agenda and minutes drafting experience

• Excellent English writing, listening and speaking skills

• High level of integrity, work ethics and good moral values

• Ability to work independently and handle confidential information with professionalism

• A good team player with good management skills to meet aggressive timeline

• Ability to draft reports in a concise and informative manner with necessary detail and accuracy to suit the target audience

• Familiarity with IT terminology and concepts is preferred

• Project management experience is preferred

Terms of Employment

The level of appointment will be commensurate with qualification and experience.

Enquiries

We are an equal opportunity employer. Personal data provided by job applicants will be used strictly in accordance with the Club's notice to employees and prospective employees relating to the Personal Data (Privacy) Ordinance. A copy of which will be provided immediately upon request.