Senior Officer, Charities (Payment Operations)

The Job

• To handle payment requests (including claims vetting) on approved donation projects to ensure proper use of Trust donation to achieve expected project scope and according to budget in a timely and effective manner.
• To support the maintenance of relevant donations data and projects’ records keeping in Charities systems.     
• To support administrative work in relation approved projects, including but not limited to the preparation of relevant letters, virement of funds, preparation of reports, liaison with grantees, etc.
• To support project monitoring on its progress and deliverables through service visits, and review of output achievements in progress reports.
• To prepare presentation and reports for management / Board review on project portfolio related to updated status of donations approved and applications on hand, ensure accuracy and clarify of project information and data in the reports and in Grant Management Portal.
• To assist in the updating of relevant documents and templates including the standard conditions of grants, notification letters, procedural manuals, etc.
• To support any other work as assigned by supervisors.

About You

• A university degree or equivalent and major in accounting or financial related subject would be an advantage.
• A minimum of 3 years' relevant experience in accounting, auditing or payment vetting.  Experience in NGOs and/or social service sector would be an advantage, 
• Good computer literacy in using Excel, Word and PowerPoint
• Good analytical skills
• Good communication skills and language proficiency (both English and Chinese)
• Good interpersonal and teamwork skills
• Good people management skills in leading and interacting with various stakeholders internal and external
• Ability to effectively manage multi-tasks and work independently and under pressure

Terms of Employment

The level of appointment will be commensurate with qualification and experience.

Closing Date

Only shortlisted candidates will be notified.

We are an equal opportunity employer. Personal data provided by job applicants will be used strictly in accordance with the Club's notice to employees and prospective employees relating to the Personal Data (Privacy) Ordinance. A copy of which will be provided immediately upon request.